Support Services
Travel and Reimbursements
Forms and Links
- Request for Travel Approval
- Travel advance request form
- Domestic Travel Reimbursement Worksheet
- Foreign Travel Reimbursement Worksheet
- Lodging Justification Form
- Declaration of missing evidence form
- Entertainment Reimbursement Form
- Miscellaneous Reimbursement Form
- Membership reimbursement form
- UC Connexxus Travel Portal
- UCSB Business & Financial Services, Travel & Entertainment site
- Academic Senate Faculty Travel Grants (travel funding for "presenting and discussing novel research results or creative work")
- Foreign per diem rates
- Currency conversion
- UCSB Business & Financial Services, Travel & Entertainment site
- UC Connexxus Travel Portal
- BUS- 79 Appendix B for Hosted Events
- BUS- 79 Appendix A for Meals
- BUS- 79 Appendix C for Quantity Purchases
- For general information about travel and reimbursement policies, please refer to UCSB Business and Financial Services.
- Please include receipts for all items for which you are requesting reimbursement. A summary of documentation requirements for travel and reimbursements can be found here. If you are missing a receipt and/or only have scanned copies of your receipt, please also fill out a Declaration of Missing Evidence Form and include it in your reimbursement packet. If receipts are in foreign language, please provide translation of each line item.
- You are allowed to take personal time during your travel. If you are taking any personal time during your travel, please include a screenshot price comparison of your round-trip travel arrangements using the same airline/car rental company of your travel dates without personal time included. Click here for an example from the Department of Computer Science.
- As a reminder, California State Law prohibits state-funded travel to certain states with discriminatory laws (Assembly Bill No. 1887). For more information, please refer to the Attorney General’s website about AB 1887. The following states are currently subject to California’s ban on state-funded and state-sponsored travel: Alabama, Idaho, Iowa, Kansas, Kentucky, Mississippi, North Carolina, Oklahoma, South Carolina, South Dakota, Tennessee, and Texas.
- Connexxus is a UC-wide travel program that offers University travelers excellent pricing options and the ability to book airfare, hotels, and car rentals through a secure web portal. All active UCSB employees are allowed to use Connexxus, though you do not have to use it to book travel arrangements.
- The maximum lodging limit for a hotel is $275/night. For hotel arrangements over this maximum, a Lodging Justification Form with a price comparison must be included in your packet.
- Prior approval is required for utilization of state funds.
Air & Ground Travel
- Per UC Policy we will only reimburse Coach class or Economy tickets.
- Receipts must include itinerary, total cost, and proof of purchase (e.g. VISA -1234).
- You can purchase airfare through sites like Expedia and Kayak as long as it meets the above two requirements.
- DO NOT purchase package deals (airfare & rental or airfare & hotel).
- DO NOT purchase from Hotwire as they do not show a breakdown of expenses.
Rental Cars
- If you are not booking through Connexxus, please be aware of the following:
- The University will not reimburse travelers for the purchase of Collision Damage Waiver (CDW), Loss Damage Waiver (LDW), SLI or Personal Accident Insurance (PAI).
- The following car classes are acceptable for reimbursement: Intermediate, Economy, Compact.
- Receipts and a copy of the rental agreement are required.
General Contacts
Lynn Clark, Assistant Dean,
lynn.clark@ccs.ucsb.edu, (805) 893-3759
Marianne Morris, Financial Coordinator,
marianne.morris@ccs.ucsb.edu, (805) 893-4902